Features and Benefits

creation of public and private tenders

Instant creation on the web of tender projects for the both the public and private purchasing market. In 3 seconds, you create a project, with many predefined modules and settings, which will be the basis of a future business relationship and transactions.

Multi-criteria decision making structure for specifications

In a user friendly and structured way, users can create evaluation criteria and sub criteria of what they need resulting in structured specification. They can choose between knock-out criteria, yes/no criteria, multiple-choice criteria, numerical data evaluated within a range, and open questions or a combination of any. Once criteria have been created, each needs to be given a weight according to the desired priority.

Library of specifications

Suppose you want to buy 500 lap top PC’s. Off course you can start from scratch and try to list your criteria BUT, users can save time and build on predefined specifications for lap top PC’s which can be found in the specification library we have available for the most common tenders.

Suppliers can log in and answer your questions

Once a specification is completed, invited suppliers can also access the web, log in on a secure site and see your criteria. They can answer your questions and upload documents you require. Smart tools and graphs immediately generate overviews and analyses for the buyer. The buyer can quickly see the completeness of the offers and the differences between the suppliers’ offers.

price / quality calculation and simulation

Once all criteria have been created and weighted, all suppliers have logged in and have given their answers and all elements of the suppliers’ offers have been evaluated and scored, each supplier is automatically given a total quality score (between 0 and 100%). In a unique interactive price – quality scale, you can set the price / quality ratio. You can easily see the monetary value of quality.

Exchanging messages with potential business relationships that express interest.

The message module is closely linked to the tender project you work on. Using smart mail merge options, you can efficiently and simultaneously sent personalized messages to all suppliers and check if they have visited their inbox and looked at your message. In addition, you can create and store template messages for standard procedures saving time for routine jobs. The close link between the messages and the tender project create an insightful and complete file with all tender data.

Sharing documents

Every tender gets a standard empty document folder. You can create and name subfolders, you can quickly upload (and download) files of any type and manage viewing right for each file. You can also automatically notify tender participants in case new files are uploaded and available. In case of a Public Tender, a special sealed envelop folder vault is created invisible to the use before the offer closing date.

Web based Auction

Tenders can be awarded in reverse clock auction. At a pre-set date and time, the purchaser and all bidders log in and quote a bid completing their offer. Suppliers can see their rank on the basis of their bidprice and their quality. Through our patented web based short bidding round technology, suppliers are allowed to improve their bid affecting overall price quality rank. There are many numerical / mathematical options possible linked to auction module.

Closed projects move to a frozen file

Once a project has been finished, it can no longer be edited creating a reliable and traceable file and log of all elements of the tender project. While editing is no longer possible, the project can still be reviewed.